MacSparky Field Guide: Paperless

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I started down the path of going paperless a few years ago. Except that the word, paperless, isn’t exactly accurate. For me, it’s more like paper less. Besides the cutting down of countless trees, the chemicals it takes to process said paper and what all this does to the environment, having papers everywhere is a headache. Even if I were meticulous about filing and shredding, there’s always a situation where paperless works best for me.

Even if you don’t want to go paperless, you might want to scan some documents in case of fire, flood, or other disaster. If the idea of starting down this path seems daunting, don’t despair. Going paperless, or paper less, doesn’t have to be an all or nothing proposition. And to help you get started, my friend David Sparks, author of the iBook PAPERLESS, and co-host of the Mac Power Users podcast has got you covered.

PAPERLESS is full of the how and why, tips, suggestions, applications, pros, cons, videos, pictures, audio, you name it. It’s everything you’ll need to not only get you started, but takes some of the headache out of coming up with your own best practices.

I first read PAPERLESS about a year ago. But since then, David has updated the book to include a lot more material. That’s one thing about all of David’s iBooks—he’s always on top of the latest technology, and therefore, updates his books to reflect.

About PAPERLESS: With PAPERLESS, you can start small, or go big. You can take going paperless as far as you as you want, or just do a few steps, whatever works for you. Like another of David’s book, EMAIL, the tone is casual, yet concise and easy to follow.

My favorite parts of PAPERLESS are David’s coverage of Hazel, a Mac application that monitors folders and then acts on what’s inside. Both David and I also love Fujitsu Scansnaps scanners, and while I’m envious of his new Scansnap iX500, I’m perfectly happy with my smaller Scansnap 1300.

Is PAPERLESS for you? If you’re considering going paperless (or paper less), I think so. But if you answer yes to a few of these, and are still on the fence, go check out David’s book on iTunes. Download the sample. And once you do, you can thank me later. And PC users or those without the ability to read iBooks? Don’t worry. David also has a PDF version.

Reasons to pick up David’s book:

  •  You are tired of stacks of paper sitting around
  •  Your filing cabinets are overflowing, but you don’t want to throw things out
  •  You find yourself scanning and emailing documents
  •  You want to reduce your carbon footprint
  •  You can never find documents you are looking for because they’re misfiled
  •  You go for a receipt, only to find that the ink is faded out or the paper is too yellow to read it
  •  You want a disaster recovery plan for your paper documents
  •  You need to access papers while traveling or away from home
  •  You need to reduce the size/number of filing cabinets to save space
  •  People often send you digital documents and you want to store them better
  •  Scouring for, and deciphering countless articles on paperless gives you a headache
  • Because I think it’s fantastic

Check out PAPERLESS iTunes & PDF versions.

Check out David’s blog, MacSparky

Check out MacPower Users podcast

 

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